Clear structure
The Professional Cover Letter Format
A clean, modern structure for email and uploaded cover letters, with guidance for each paragraph.
Start here
- Match your resume typography.
- Use short paragraphs.
- Make the role and employer unmistakable.
Set up the header
For an uploaded document, include your name and contact details, the date, and—when known—the recipient’s name, title, company, and location. For an email, your signature can hold contact details and the subject line should include the role.
Choose a professional greeting
Use the hiring manager’s name when you can confirm it. “Dear Hiring Team” or “Dear [Department] Hiring Team” is a sound alternative. Avoid guessing titles or using a name you cannot verify.
Keep the body easy to scan
- Opening: role, interest, and a clear point of fit
- Middle: one or two examples matched to the employer’s needs
- Close: interest, appreciation, and a simple next step
Formatting target
Use one page, comfortable margins, a readable 10.5–12 point font, and three to five short paragraphs.
Format for the delivery method
When uploading, use the requested file type and inspect the export. When the email itself is the letter, skip the postal header, keep the message concise, attach the requested resume, and test every link before sending.
Final checklist
- Contact details are current
- Greeting does not rely on a guess
- Paragraphs are brief and purpose-driven
- Typography aligns with the resume
- File or email subject is clearly named
Good to know
Frequently asked questions
Should I include my full address?
Usually your city and region are enough unless the employer requests a full mailing address.
How many paragraphs should a cover letter have?
Three to five short paragraphs usually provide enough room for a focused opening, relevant evidence, and a clear close.
Should the cover letter match the resume?
Use consistent typography and contact details so the documents feel like one application, but do not repeat the resume word for word.
Your next step
Create a cover letter for your next application
Use your resume and the job description to build a more focused first draft.
Create a cover letterKeep going
Related guides
How to Write a Cover Letter Worth Reading
Build a concise letter that explains why this role makes sense, shows relevant evidence, and adds context your resume cannot.
Cover Letter Examples You Can Adapt
Use these patterns to solve common application challenges without copying a generic template.
How to Address a Cover Letter
Find the right recipient when possible and use a respectful fallback when a name is unavailable.